Introduction: — Google offers G Suite, now called Google Workspace, which is well-known as a cloud-based productivity suite. However, there could be scenarios where you would be required to migrate G Suite data, for example, emails, contacts, and calendars, in other formats, like EML. The EML file format is one of the most popular formats for archiving a single email message.
In this blog post, we’ll discuss a step-by-step process to seamlessly export G Suite to EML with every possible attribute and integrity.
Why Users Wish to Migrate G Suite to EML?
Migrating G Suite to EML can be beneficial in various scenarios, few of the key reasons are mentioned below:
- EML files can be accessible without an active internet connection. This can be helpful when you want to access emails or data offline.
- It is a reliable to create backups of G Suite data. This will be helpful in case of data recovery and accidental deletion of data.
- EML file format is widely accepted by various email clients like Thunderbird, Outlook, Apple Mail, and more.
- EML files can be analyzed and searched using various tools and software, which can be helpful in data analysis.
Now, we’ll move to the manual solutions to Export G Suite to EML, where users can download data in EML file format.
#1. Copy and Paste Method using Text Editor
With the help of this method, users can copy and paste data using steps mentioned below:
- Launch the Notepad++ application on your PC.
- Copy the text you want to export and paste it into a new Notepad++ document.
- Go to File > Save As.
- In the Save As dialog box, change the Save As type to All Files.
- Enter a desired filename for your EML file, adding the .eml extension (e.g., “my_email.eml”).
- Choose the desired location to save the file and click Save.
Note: — After performing the above steps, you can save messages in EML file format. Also, it is not a feasible and smart approach to handle large EML files.
#2. Export G Suite data to EML Format using Data Export Tool
The Data Export Tool is a feature of Google Workspace that allows users to download their Gmail emails as a file. Follow the below steps:
- Log in to your G Suite account using Super Administrator credentials.
- Navigate to the Admin Console.
- In the Tools section, locate and double-click on “Data Export” to launch the tool.
- Click the “Start Export” button to export data to an external file, which will include essential data from core services like Gmail, Contacts, and Docs.
- Note that all users associated with the Super Administrator will have access to the exported data.
Limitations of Data Export Tool Method
This method can be done only by the super administrator, who has an account at least 30 days before the request. Also, you need to activate the two-factor authentication. Plus, the status report will be sent to only the administrator.
#3. Export G Suite to EML using Gmail Interface
In this process, you need to have a Gmail account to migrate G Suite data. The steps are mentioned below:
- Log in to your Gmail account using your User ID and password.
- Select the email you want to export in EML format.
- Click on the three vertical dots (â‹Ż) in the right-hand panel of the email.
- From the dropdown menu, select “Download message”.
- Finally, choose to download the message in EML format and save it to your desired location.
Note:- This method can be ideal for a smaller number of G Suite emails. However, if you require a bulk backup of G Suite data, then it is recommended to use experts’ verified solution to accomplish the tasks.
#4. Professional Solution to Migrate G Suite to EML
In the above manual methods, we have seen users cannot download bulk G Suite data in EML file format. Also, there are many restrictions like users can perform the conversion individually for every EML file. To avoid this situation, try BitRecover Gmail Backup Wizard, where you can backup data in bulk, also you can export G Suite data to various file formats and email clients. Moreover, multiple smart filter options are available to filter out only specific emails or folder data.
How to use BitRecover Gmail Backup Tool?
- Download & launch experts’ verified solution
- Now, enter G Suite login credentials and hit the Next button.
Note: – You can use Password as an App Password
- Select the desired mailbox file/folder for a selective backup of data.
- Now, select EML as a file format from the drop-down menu.
- Finally, click on the Convert button to initialize the conversion process.
Why opt for Automated Solution Over Manual Solutions?
- It can maintain the original folder hierarchy where the folder and subfolder structure of emails remain same after export process.
- It can retain all metadata and integrity like To, From, Subject, and more where every information will remain the same.
- You can also convert G Suite emails to PST, PDF, CSV, and 15+ different file formats.
- This advanced software is available to all major versions of Windows as well as Mac OS.
- Multiple file naming conventions are available in software for effective management of resultant data.
Key Takeaways
Therefore, importing G Suite data to EML format does not have to be a complicated affair if the right techniques are followed. You can use manual solutions such as copy-paste, Data Export Tool, and Gmail interface and use third-party applications such as BitRecover Gmail Backup Tool among others to perform this task efficiently and safely.
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